Activities

Activities are the items a team tracks, manages, coordinates and ultimately must resolve in order to deliver.  Activities are the things found on a typical project issue list.

Activities are:

  • Connected to pages and must always be connected to at least one page.
  • Threaded discussions that are classified using the properties below and can be updated by the people involved using email, the Vuuch web portal or a Vuuch add-in.

Activities properties:

  • Title – The name of the activity which can be changed at any time.
  • Type [Discussion, Task, Issue, Requirement, FAQ or Info] - Can be changed at any time and changes are recorded in thread.
    • Special note about FAQ & Info – Activities of this type work slightly different than other activities.  In order to participate in the threaded discussion on FAQ and Info activities the user must be invited to the thread.  If the user is not directly invited to the activity they can only see the summary.  This allows one group of user to discuss / define the summary and another group to access the result.
  • Priority [Red, Yellow, Green, Done or On Hold] - Provides a way to capture the priority, health, risk or state of the activity.  Can be changed at any time and changes are recorded as events in thread.
  • Access [Team or Private] – Defines how people are involved with the activity.  Can be changed at any time and changes are recorded as events in thread.
    • Private activities can only be accessed by people added as participants of the activity.
    • Team activities can be accessed by people added as participants of any page connected to the activity and by people added as participants of the activity.
    • FAQ and Info special note.  Only people invited to the activity can see the activity thread.  All other people will see only the summary.  See special note on above on type.
    • [development note] Future releases will introduce new access types like public and company wide, allowing teams to create fully public activities or activities that anyone in the company can access.
  • Due date – Provides a way to track when an activity should be completed.  When due dates are set the activity will be presented in the graphs on the home page in the Vuuch web portal.
  • Owner – Defines the person responsible.  The person must be invited to the activity.  The default owner is the person who created the activity.  The owner can be changed at any time and changes are recorded in the activity thread.  [development note] In future release the owner will be capable of being a list of people.
  • Creator – The person who created the activity.  This person cannot be removed from the activity.
  • People – These are the people who are involved with the activity.  People get involved by either being invited to the activity or by being invited to a page the activity is connected to.  People can be invited by adding their email address or selecting them from a contact list.
  • Posts – Activities are threaded discussions.  People involved add to the thread through posts.  Posts to an activity can be made through any Vuuch UI or directly from a users email client by replying to the emails sent by Vuuch (users can alter if Vuuch sends email notifications).
  • Attachments – Files can be added to an activity by adding them to a post.  Each attachment can be up to 100MB in size.  Attachments are kept as part of the thread.  When activities are exported to PDF the attachments will included in the PDF file.  Attached files can also be deleted from the thread at any time.
  • Summary – Provides a way to capture the net result of the thread.  As decisions/conclusions are made they can be captured in the summary.  That way the conclusion is not lost or buried in the thread.
  • Active or Archived – As activities are completed the team can archive them, removing them from the active view.  Once archived they can also be deleted.  Archived activities can be reactivated at any time by going to the archived list and activating the activity.  Archived activities provide a rich history of what has been done.

Tricks for create activities

  • Send an email to activity@app.vuuch.com from the email account connected to a Vuuch account.  The subject line will become the the title and the activity will end up on the users default user page (generic page type).  Add the a hash tag at the end of the subject line to have the activity go to a different page (#page:”enter page name”).
  • Import activities from an excel file.
  • Use a Vuuch add-in
  • Using the Vuuch web portal.